| A | B | C | D | E | F | G | H | I | J | K | L | M | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | ||||||||||||||
2 | Operations System | |||||||||||||
3 | A centralized workflow for programming, scheduling, communications, and recurring tasks. | |||||||||||||
4 | ||||||||||||||
5 | WEEK OF | TASKS THIS WEEK | DONE THIS WEEK | STILL OPEN | OVERDUE | |||||||||
6 | March 8, 2027 | 6 | 1 | 5 | 1 | |||||||||
7 | ||||||||||||||
8 | Send Date | Day | Program | Task | Channel | Audience | Event Date | Cadence | Status | Done | Notes | |||
9 | Week of March 1 | |||||||||||||
10 | Mar 1 | Mon | Admin | Update website calendar | Admin task | Website | Mar 1 | Monthly | Scheduled | ✓ | ||||
11 | Mar 5 | Fri | Community Talk Series | Topic announcement | Email campaign | Talk series invitees | Apr 7 | Monthly, 4 wks ahead | Overdue | Topic newsletter | ||||
12 | Mar 6 | Sat | Evening Practice Group | Weekly newsletter | Email campaign | General list | Mar 8 | Weekly | Scheduled | ✓ | Include potluck reminder | |||
13 | Mar 6 | Sat | Evening Practice Group | Post newsletter to website | Website update | Website | Mar 8 | Weekly | Scheduled | ✓ | ||||
14 | Week of March 8 | |||||||||||||
15 | Mar 8 | Mon | Weekly Reflection | Reflection email | Email campaign | Reflection list | Mar 8 | Weekly | Scheduled | ✓ | ||||
16 | Mar 8 | Mon | Admin | Batch-schedule volunteer host reminders | Admin task | Volunteer hosts | Mar 8 | Monthly | Due today | |||||
17 | Mar 9 | Tue | Evening Practice Group | Post teaching recording | Website update | Website | Mar 8 | Weekly | Due this week | |||||
18 | Mar 9 | Tue | Evening Practice Group | Update announcement slides | Admin task | In-person + online | Mar 15 | Weekly | Due this week | |||||
19 | Mar 10 | Wed | Spring Meditation Program | Advance reminder | Email campaign | Course participants | Mar 17 | 1 wk ahead | Due this week | |||||
20 | Mar 12 | Fri | Half-Day Retreat | Retreat reminder | Email campaign | General list | Mar 13 | Day before | Due this week | Add parking details | ||||
21 | Week of March 15 | |||||||||||||
22 | Mar 15 | Mon | Admin | Request volunteer host schedule | Direct email | Volunteer hosts | Mar 15 | Every 2 months | Upcoming | Build May to June schedule | ||||
23 | Mar 17 | Wed | Spring Meditation Program | Day-of reminder | Email campaign | Course participants | Mar 17 | Day of | Upcoming | |||||
24 | Mar 18 | Thu | Intro to Meditation | Session reminder | Email campaign | Newcomer list | Mar 19 | Day before | Upcoming | |||||
25 | ||||||||||||||
26 | Sample data. All programs, audiences, and dates are fictional. Statuses update from the Week Of date and the Done column. | |||||||||||||
27 | ||||||||||||||
28 | ||||||||||||||
29 | ||||||||||||||